Shishughar App Manual

Household Listing

Household listing is a survey conducted by the programme staff in the catchment area (village/ward/settlement) of a creche to identify and record households having children aged between 6 months and 3 years. Children within this age group are considered eligible children for the programme.

Household listing is conducted in villages with more than 15-20 children, based on the secondary data obtained from government records as explained here. The Linelisting Process section describes the household listing process in detail.

The survey is conducted using the Shishughar application. The sections below provide step-by-step guidelines for conducting household listing using the application.

Adding Household: The following steps describe process of adding a new household with eligible children.
1. Tap the plus (+) button to add a new household.
2. When the form opens, enter the required details as displayed on the screen.
3. Mandatory fields are indicated by a red asterisk (*) and must be completed to save or submit the household details.
4. Under the Migration tab, a migrant worker or migrant is defined as a family member who relocates from usual place of residence to another location in search of livelihoods for over a season or throughout the year.
5. Use the Next and Back buttons to move between screens while entering information.
6. Tap the Save or Submit button to save or submit the household details.

Adding Child: The details of eligible children are entered into the application after the corresponding household has been added. Following are the details of adding child details in the application.
1. To add child details, go to the Children tab and tap the plus (+) button.
2. A new form will open to add a child. Enter the required details and tap Save to add the child to the household.
3. Repeat the same steps to add details for another child in the same household.

Viewing and Managing Households: Households and child details added during the household listing can be viewed and managed as follows.
1. Tap on the HH List menu option to view the list of household surveys previously completed by you or by other users within your assigned geography.
2. Use the Filter option (available at the top-right corner of the screen) to refine the list of surveyed households based on selected dates or locations.
3. Use the Search option to locate a specific household.
4. To view or edit the details of a household, tap on the corresponding household card.
5. In the list, a green tick mark indicates that the household has been verified by the Cluster Coordinator. A grey tick mark indicates that the data has not yet been verified.
6. In the list, a grey sync icon indicates that the data has not been synced, while a green sync icon indicates that the data has been successfully synced.

Creche Profile

Creche Profile consists of basic information related to creche and its caregivers.

Within the application, the section provides options to add, edit, and view the information related to a creche. The profile consists of two sections: Creche Details and Caregivers Details.

The Details section includes details such as the creche name, geography, implementing organization, opening and closing dates, and the name of the Supervisor.
Once the Creche Profile is updated, details under Caregivers Details can be added. This section includes the names of caregivers, contact details, date of joining, and employment status.

The following guidelines should be followed while using the Creche Profile feature:

A Creche Profile can only be created by the Administrator. However, the corresponding Supervisor is authorized to view, add, and edit the profile details.
Tap on the Creche Profile to view the profile information of the selected creche
You may view and update creche details in this section. Please note that only the Administrator can update the creche’s geographical location through the web portal.
When filling in the Creche Profile for the first time, ensure that the GPS location of the creche is updated. For subsequent updates, modify the location only if the creche has shifted to a new location.
In the Caregivers section, you can view the list of caregivers who have worked at the selected creche.
Select a caregiver card to view or update the caregiver’s details.
To add a new caregiver, tap the plus (+) button.
Enter the required information in the form and tap Submit to save the caregiver details.

The following video explains the process of viewing and updating the Creche Profile.

Child Enrolment

The Household Listing helps in identifying children who are eligible for enrolment in a creche. The eligible children will remain under the ‘Not Enrolled’ category unless they are enrolled in the corresponding creche. The enrolment of children is carried out using the application.
The guidelines for enrolling children using the application are explained below –

Enrolling a Child

On the Home page, Go to the Enrolled Children section.
To view children who are not enrolled, tap on the Not Enrolled tab.
Tap on the relevant child card to open the enrolment form.
Enter the required details as shown on the screen.
Mandatory fields are marked with a red asterisk (*) and must be completed to proceed.
Use the Next and Back buttons to navigate between screens while entering information.
Tap Save to enrol the child in the creche.
Tapping on a child in the Enrolled tab will open the child’s profile, which is explained later in this manual.

Enrolled Children

Tap on Enrolled Children to view the list of children currently enrolled in the selected creche.
Use the Filter option (top-right corner of the screen) to refine the list of children.
Use the Search option to find a specific child.
To view or update a child’s details, tap on the corresponding child card.

Child Exit

Children enrolled in creches may exit the programme for several reasons such as attaining the age of 3 years or above, migration of the family, or deaths. In such cases, the child will be considered as exited (un-enrolled) from the creches.

The application provides an option to record child exits as follows -

Tap on the Child Exit section to view the list of both enrolled and exited children.
Use the Filter option (top-right corner of the screen) to refine the list of children.
Use the Search option to locate a specific child.
Tap on the relevant child card to view or update the child’s exit details.
Mandatory fields are marked with a red asterisk (*) and must be completed to record the exit details.
Tap Submit to save or update the child exit information.

Attendance

The attendance of children is an important indicator to assess the functioning of a creche. The application provides option to capture daily attendance of children who are enrolled in the creche. It is mandatory to submit attendance for all the days when a creche has remained open.
In addition, it also allows the actual opening and closing time of the creche and the number of children served meals (breakfast, lunch, egg, and evening snack) to be captured daily. The data thus captured is used to generate reports to understand the patterns of attendance and serving of meals at multiple levels (child, creche, geography, or implementing organization). Various reports which could be generated through the application are explained in the Reports and Utility section.

Following are the guidelines to navigate through the attendance feature in the application -

Viewing Attendance

Tap on the Attendance menu option to view the list of previously added attendance records for past dates.
To view or update an attendance record, tap on the relevant attendance card.
Tap the plus (+) button to add a new attendance record.

Adding Attendance

On the first tab, select the date and update the creche opening details.
On the second tab, view the list of children currently enrolled in the creche.
Mark attendance for child who are present on the selected date by selecting “Yes” in the checkbox next to the child’s name.
Use the Mark All Present option to mark “Yes” for all children at once.
On the third tab, enter details related to children’s meals, i.e. the number of children who were served meals on the selected date.
Mandatory fields are marked with a red asterisk (*) and must be completed.
Use the Next and Back buttons to navigate between screens while entering information.
Tap Submit to save the attendance details.

Growth Monitoring

Growth Monitoring is a critical component of the programme, as it enables timely identification of malnutrition among children. A detailed description of the Growth Monitoring process is available here.

Anthropometric data is captured at four levels – Notebook, Child Card, Community Growth Chart, and Shishughar application - to ensure data accuracy and integrity. It is essential that anthropometric readings remain consistent across all the four records. Any discrepancies in data must be identified and corrected on the same day.

The Shishughar application maintains the digitized records of anthropometric measurements for each child and supports analysis to understand growth patterns over time. Anthropometric data must be entered into the application immediately after measurements to avoid delays in follow-up actions and ensure timely interventions.

After data entry into the application, all records must be validated by the Cluster Coordinator or MIS Coordinator using system-generated reports. If there are any outliers or abnormal values found during the digital validation, following steps must be followed to fix the gaps -

Cross-verify the data with physical records available at the creche.
Re-take anthropometric measurements wherever required.
Finalize only validated and corrected data for reporting purpose.

The guidelines for entering the data into the Shishughar application are as follows –

View/Update Growth Monitoring Details

Tap on the Growth Monitoring menu option to view the list of previously recorded growth monitoring entries.
To view or update an existing record, tap on the relevant growth monitoring card.
To add new growth monitoring data, tap the plus (+) button.

Adding Growth Monitoring Details

At the top of the screen, you can view the total number of enrolled children, the number of children measured, the date of measurement, and the list of enrolled children.
Tap on a child’s card to enter or update the child’s height, weight, and other related details.
After entering height and weight, the z-score is automatically calculated, and the child’s health status is displayed in green / yellow / red.
Height should be measured only in January, April, July, and October. In non-height months, the most recently recorded height will be reflected automatically.
For newly enrolled children, growth monitoring parameters captured during enrolment will also appear in the monthly growth monitoring records to ensure continuity and completeness.
Weight must be measured every month.
If the child has any medical complications, select “Yes”.
Provide appropriate responses for VHSND.
If the child was weighed at an Anganwadi Centre, select “Yes”.
If the child received Take-home Ration in the previous month, select “Yes”.
Use the Back button to return to the previous screen while entering details.
After completing all required fields, tap Submit to save and update the growth monitoring details.

Check-in

Supervisors and other members play a key role in ensuring quality and compliance during creche visits by logging their check-ins via Shishu Ghar/Laika Ghar mobile app. This digital process enhances accountability and supports data-driven improvements in our creche. Check-ins allow supervisors, cluster coordinator, capacity building manager, safety manager, accounts and logistics manager to record arrival times, observations, and photos instantly upon visiting a creche. Real-time logging reduces paperwork, enables quick issue reporting, and creates an audit trail for program managers overseeing multiple sites.

Following are the guidelines to check in in the application- 1. . When you tap on the Check-in section, you will see a list of previous check-in details 2. To view details, tap on a card 3. Check-in details cannot be edited once added 4. To add new check-in details, tap the (+) button 5. On the screen, you can capture or upload an image (optional). 6. The creche name, date, and location will be automatically filled in. 7. Enter the visit purpose and tap the save button to mark your check-in to the creche.

Visit note

Visit notes include supervisors and other staff members observations and actions during creche visits, providing a structured record for accountability and follow-up. These notes complement app check-ins by capturing detailed insights into creche operations. Visit notes ensure specific details like activity quality, and safety issues right after check-ins. Consistent visit notes help track progress across multiple creches.

Following are the guidelines to enter visit note in the application -

On tapping on the visit note menu option, you can see the list of previously added visit notes.
To view/update details tap on the particular visit note card.
To add a new visit note, tap on the (+) button.
When the form opens, please fill in the details as per the questions shown on the screen.
There are different sections, you may move through the same by using the next/previous buttons.
All mandatory fields are marked with a red color star mark. Those fields are required to be filled.
While adding the details use the next and back button to move to next/previous screen and use the submit button to save the details

Grievance

Grievance reporting allows supervisors or staff to document issues encountered during creche visits, ensuring timely resolution and accountability. These reports, logged via app after check-ins promote child safety and operational improvements in our creches. Grievance reporting address concerns like safety lapses or resource gaps promptly.

Following are the guidelines to enter grievance in the application -

On tapping on the grievance section, you will see a list of previously added grievances.
To view a grievance, tap on the grievance card.
To add new grievances, tap on the (+) button. When the form opens, please fill in the grievance details and submit the same.
All mandatory fields are marked with a red color star mark. Those fields are required to be filled.

Follow-up home visits

Follow-up home visits by supervisors ensure ongoing child health beyond creche hours, addressing family support needs identified during routine checks. The details and tracking of these visits Shishu ghar application’s data supports. Follow up home visits ensure to track regular status of a child’s health and strengthen community ties, monitor progress on action items, and if any other escalation needed can be timely done. Regular follow-ups enhance accountability also.

Below are the steps that will support to get the details of the follow up home visit- 1. As per the red flag condition, two follow-up home visits are scheduled for the child. 2. By tapping on the Child Follow-up menu option, you will see the list of follow-up visits. 3. Here, you will see 2 tabs, Scheduled and Completed. 4. The pending visit list can be seen on the Scheduled tab. 5. Previously completed visit list can be seen on the Completed tab. 6. You can use the filter button (on the top right corner of the screen) to filter the children list. 7. You can use the search option to search for any child. 8. To view/update details of a particular child, please tap on the child card in the completed tab. 9. To add new follow-up details for a child, please tap on the child card under the scheduled tab. 10.On the next screen, please fill in the details and submit the form.

Sync

Sync in the creche app is the process of updating and aligning information like child attendance check-ins and other records in real time. It ensures everyone works from the same current data. Data sync maintains consistency, preventing errors from outdated info. Sync processes ensure real-time alignment of creche data across supervisors, program managers, and central dashboards.

Below are the steps of Syncing the data- 1. It is recommended that you sync the data regularly. 2. To sync the data, you can tap on the “Sync” menu on the homepage. 3. On the next screen, you will see three options. 4. Master Download: To get the master data like location list etc. 5. Data Download: To download previously collected data. 6. Data Upload: To upload the data collected in offline mode.

Child profile

Child profiles include essential information about each child. Child Profile tracks growth, health, and family context, supporting early interventions for nutrition and development. The details include name, age, birth date, gender, weight, height, vaccinations, family details, siblings, occupation etc. On going to the child profile, you will see certain menu options.

Child Profile: To view/update child’s profile details.
Creche Enrollment: To view child’s enrollment details.
Growth Monitoring: To view child’s growth monitoring details.
Child Referral: To view/update child’s red flag visit/ referral details.
Follow-ups: To view/update child’s follow-up visit details.
Growth Chart: To view child’s growth charts.
Immunization : To view/update child’s vaccination details.
Health Update : To view/update child’s health updates.
Event Update : To view/update child related event updates.

Child Profile

1.On tapping on the child profile, you can view/update the child’s profile details. 2. During viewing/updating the details use the next and back button to move to next/previous screen. 3. Use the submit button to save the details updated.

Creche Enrollments On tapping on the child enrollment menu option, you can view the child’s enrollment and exit details. Growth Monitoring In this section, user can view previously added growth monitoring details of the child.

Child Referral

1.If the child is red flagged, its details can be viewed/ updated from this section. You will see 2 tabs. 2. To view/update details of the child, please tap on the respective card in the completed tab. 3. A new visit details can be updated from the scheduled tab.

Child Follow up

Home visit/ follow up details of the can be viewed/updated from this section. Here 2 tabs can be seen.
To view/update follow up details of the child, please tap on the respective card in the completed tab.
A new follow-up visit details can be updated from the scheduled tab.

Growth Chart

1.On tapping on the Growth Chart menu option, you can view the growth chart as per the growth monitoring data. 2. It will have three charts 3. Weight For Age 4. Height For Age 5. Weight For Height

Immunization On tapping on the immunization menu option, user can view/update vaccination details of the child.

Here you will see three tabs.
Overdue: Overdue vaccine details.
Completed: Completed vaccine details.
Upcoming: Upcoming vaccine details.
To add details of a vaccine, tap on that vaccine.
Tick on the checkbox if the vaccine is taken.
Enter the date of vaccination, if the date is available and tap on submit button to update the vaccination details.

Health Details On tapping on the Heath details section, user can view the list of previously added health updates. 1. User can tap on the card to view/update a previously added health update. 2. To add a new health update, tap on the (+) button and fill in the health update form. 3. Use the submit button to save the health update.

Event Details 1. On tapping on the Heath details section, user can view the list of previously added Event updates. 2. User can tap on the card to view/update a previously added Event update. 3. To add a new Event update, tap on the (+) button and fill in the Event update form. 4. Use the submit button to save the Event update.